By Pastor J. A. Adeyokunnu
PEOPLE INVOLVED IN THE MANAGEMENT OF FUNDS AT PARISH, AREA AND ZONE LEVELS
- The Pastor in Charge
- The Ushers
- The Treasurers
- Financial Secretary/Accountant/Administrator
- Finance Committee
AT THE PROVINCE LEVEL
- The Pastor in Charge of Province
- The Asst. Pastor in Charge of Province
- The Provincial Accountant
- Other accounts staff
MONTHLY FINANCIAL REPORTING
This is very important, especially reports from the national level. There should be no excuse for late or non-returns.
Also, ensure funds are available in the account and do not forget to make provisions for bank charges e.g., C.O.T
REQUIRED BOOKS OF ACCOUNTS
- Income analysis register
- Bank books (bank statements, bank teller/pay-in-slips, cheque booklets)
- Cash books/Imprest account
- Asset register
- Loan register/schedule
- Rent register/schedule
- Receipt booklets
- Payment vouchers
- Monthly progress report forms
- Count sheets
- Other records
THE NEED FOR BANK RECONCILIATION
- To ensure all payments to the bank are credited.
- All withdrawals are correctly recorded.
- All strange entries are corrected.
- All bank charges are checked, negotiated for and posted.
Regular monthly and annual financial report expected from all parishes, areas and provinces includes:
- Remittances reports (monthly)
- Income & Expenditure (monthly by province and annually by all parishes, areas and provinces)
- Consolidated financial report for:
- All assets and liabilities
- Income and expenditure
- Balance sheet
All these are expected from all parishes.
Proper record keeping and reporting is a must for every minister of the mission in whatever area of calling or ministry. Ignorance is not an excuse in law and cannot be an excuse in heaven, either. We must not only profess to be holy but our holiness and transparency must be seen by all. That is why it is imperative to see this document as sacred and adhere strictly to its prescriptions. Lack of proper record keeping and reporting procedure will put a big question mark on our integrity. Our obedience must be complete for us to enjoy the benefits of divine covenant.